Quick Link II Fax (250-3027B) Operation Faxback Doc. # 3218 Faxing out from a Windows application The most convenient way to send out a fax is to do it directly from your Windows programs. The benefits of sending out faxes in this manner are that there is no need to interrupt your work to fax out, and that all of your fonts, graphics, and formatting are incorporated; true WYSIWYG faxing! The process is simple. When Quick Link II Fax is installed, it installs a print driver called Quick Link II Fax on FAX/MODEM. When you print to this print driver, your document is converted into a faxable format, the Fax Manager activates, and the fax/modem picks up the phone line, dials, and sends out the fax. As an example, minimize any program you are in and double-click on the READ ME! icon in the Quick Link II Fax Program Group, which will run the Windows NOTEPAD program and load the Read ME! file. Alternatively, you could double-click on the Windows NOTEPAD icon, located in the ACCESSORIES group of the Program Manager, and open the file README.TXT in the Quick Link II Fax directory. To fax this document, simply pull down the File menu and choose PRINT SETUP. Click on SPECIFIC PRINTER and choose QUICK LINK II FAX. Clicking on the Options button at this point will call the FAX DRIVER SETUP dialog box, which sets the fax's RESOLUTION and PAPER SIZE - click OK to set. Next pull down the FILE menu and choose PRINT. After a pause for "printing", the SEND FAX Information dialog box appears, which is where the telephone number is input and the COVER PAGE set. The left portion of the dialog box allows you to input the name and phone number of the fax recipient. Click on the PHONE LIST button if you want to choose a number from the FAX PHONE LIST, or click on ADD if you wish to add the current name and number to the Fax Phone List. The MANUAL SEND checkbox allows for sending a fax to a fax machine which is already on the telephone line, such as when an operator must make a connection for you. When checked, clicking the SEND FAX button will prompt you to pick up the phone and dial manually, allowing you to send the fax when the line is already off-hook. The right side of the dialog box allows you to SCHEDULE the time of transmission of the fax; just key in the date and time you want the fax sent to send it later - leave it alone if you want to send the fax now. If you wish to send a Cover Page, check the SEND COVER PAGE check box. This Cover Page will contain the information defined in Cover Page Setup dialog box in the Quick Link II Fax main application. The Cover Page for this fax can be changed or a note added to it by clicking on the MODIFY Cover Page button. Fill out this dialog box with the information needed to send out a test fax, and click on the SEND FAX button when the information is correct. When SEND FAX is clicked, the document will print to the fax/modem, calling up the FAX MANAGER. The Fax Manager, in turn, dials the telephone number, displays the status of the fax, and alerts you when the fax is finished. If the Fax Manager appears only as an icon at the bottom of the screen, double-click it to maximize the Fax Manager dialog box. After it sends, you can close or minimize the Fax Manager and continue to work as though you had simply printed to your normal printer. Faxing out from Quick Link II Fax While faxing directly out of your application is probably the most convenient way to fax a document, there are instances when faxing out from the Quick Link II Fax main application makes sense, such as when you want to quickly fax out an unformatted TEXT file (such as your AUTOEXEC.BAT file to a technician), or pre-converted fax files, or previously received faxes. For this example, start the Quick Link II Fax program - after it loads pull down the FAX menu and choose SEND FAX, or if you like, click on the SEND FAX button on the button bar. This calls up the SELECT FILES dialog box, which is where files to fax out are selected and converted. There are three main sections to this dialog box: the Directories list box in the center, the Files Available list box to the left, and the FILES SELECTED list box to the right. Your goal is to select the directory of the file you want to fax with the DIRECTORIES list box, highlight the file in the Files Available list box, click the ADD button to bring the file over to the FILES SELECTED list box, and click OK when finished. There is already a text file called README.TXT in the Quick Link II Fax directory to illustrate faxing out this way, so select the QL2FAXW directory in the Directories list box. The Files Available list box will display all the files in this directory; use the scroll bar to scroll down until README.TXT is visible and click on it once to select it. When highlighted, click the ADD button. The DOCUMENT TYPE SELECTION dialog box appears in order to confirm the type of file selected: the README.TXT file is a test file, so ensure that TEXT is chosen and click OK. This finally brings the file to the Files Selected list box. You could add up to 255 files to the Files Selected list box to fax out in this manner, but for now, just click OK to fax this one file. The SEND FAX INFORMATION dialog box results, and it is virtually identical to the Send Fax Information dialog box you used when faxing out of Notepad. Fill out the information requested and click Send Fax when finished. As before, the file will convert to a faxable format, start up the Fax Manger, dial, and send. Receiving a fax Receiving a fax is an almost totally automatic procedure. To receive a fax, simply have the FAX MANAGER loaded into memory and FAX RECEIVING enabled (this is the default setting). It can be minimized at the bottom of the screen, open and maximized, or open behind other windows; it merely needs to be available in memory. This can be done by simply double- clicking the Fax Manager icon from the Quick Link II Fax group in the Program Manager, or by choosing LOAD FAX MANAGER from the FAX menu within Quick Link II Fax. Since its default setting enables it to receive faxes, it is set up and ready to receive immediately. The Fax Manager can be launched automatically when Windows starts up by configuring it to do so in the RECEIVE FAX SETUP dialog box under the SET UP MENU. The Fax Manager normally stays in an IDLE state while awaiting a call; it switches over to active while actually answering. When a fax gets received, the call is automatically logged in the RECEIVE FAX LOG and the fax gets saved on the hard disk in the INBOX directory in the Quick Link II Fax directory. The first file gets named FAX0001.REC - the 4 digit number increases with each received fax. The received fax file can be viewed, printed, and re-sent at any time once saved on disk; Quick Link II Fax can be configured to automatically alert you and print the fax as soon as it arrives and do it all in the background as well. The Fax Manager's default settings will let it answer the incoming call to determine what it is: either fax, data, or voice. If the call is a fax, it will be received in the manner just described. If it is a modem/data call, the Fax Manager will seamlessly pass the call into the Quick Link II Fax telecommunications mode, even automatically launching the Quick Link II Fax main application if it isn't running already. If the incoming call isn't a fax or a modem, Quick Link II Fax will display a message on screen to inform you a voice call has come through: Pick up the Phone. In short, the Fax Manager will always answer the incoming telephone call and determine its nature unless otherwise configured. For more detailed information about the Fax Manager. Online help At almost every point in Quick Link II Fax, there is a HELP button just waiting to be clicked if you are beginning to get lost or don't know what to do next. Additionally, there is a HELP menu at the right end of the menu bar for broader concepts and the Help Index. This online help system summarizes most of this manual and can even be printed by choosing PRINT TOPIC from the FILE menu in the Help Window. (br/all-11/4/94)