Quick Link II Fax (250-3027B) Viewing and Printing Faxback Doc. # 3219 Faxes In Windows There is little point in receiving faxes unless you can easily look at them and print them. The following explains how to print and view faxes, as well as provides a description of fax files and their usual locations. Quick Link II fax files Quick Link II fax has a standard naming convention for received faxes and the files that they are saved in. All received fax files have the three letter file extension .REC. Also, faxes are numbered sequentially and have the word FAX as the first three letters in the filename. Therefore, your first received fax will have the file name FAX0001.REC. Received faxes also get saved in the same directory every time, so there is no need to search your hard disk for fax files. The default location is the INBOX subdirectory off the quick Link II Fax directory (this would look like C:\QL2FAXW\INBOX), though this can be set differently with the RECEIVE FAX SETUP dialog box under the SETUP menu. The files created by you to fax out have a virtually identical internal format as received fax files, but they have a different three letter file extension so you can easily keep track what faxes are incoming and which are outgoing. These outgoing fax files are .QFX files and these are the files that you create when you convert your documents and graphics files to the faxable format by clicking the SAVE TO FILE button in the SEND FAX INFORMATION dialog box when using the print driver. QFX files normally get stored in the OUTBOX subdirectory off the Quick Link II Fax directory (this would look like C:\QL2FAX\OUTBOX), though this can be set differently with the SEND FAX SETUP dialog box under the Setup menu. It cannot be stressed enough that REC files and QFX files are the same type of files with different three letter extensions. They are printed, viewed, faxed out, and in every other way handled the same way by Quick Link II Fax. Viewing faxes Quick Link II Fax has a separate module used solely for viewing faxes; the FAX VIEWER. The Fax Viewer can be accessed several ways: it can be launched by double clicking on the VIEW FAX icon in the Windows Program Manager, by clicking on the VIEW FAX button on the Quick Link II Fax button bar, or from within the Quick Link II Fax application by choosing VIEW FAX DOCUMENT from the FAX menu. For this example, launch the Fax Viewer from the Quick Link II Fax main application with the FAX pull down menu. Choosing VIEW FAX DOCUMENT calls up the VIEW FAX DOCUMENT single file selection dialog box. It is here that specific QFX or REC files can be selected to view. To select one, simply select the directory where the file is with the DIRECTORIES list box and double click on the file you want to view in the Files list box. Choosing Open in the Fax Viewer will call this same dialog box to select a fax file to view. There is already a file called README.QFX in the Quick Link II Fax directory to test the viewer, so select this file to view. (This file was created when sending the README.TXT file from the Quick Link II Fax main application in the previous chapter. If you did not follow the tutorial, this file will not exist.) The fax viewer When a file loads into the Fax Viewer, it loads at full size at the upper left corner of the fax. Immediately above the fax is the Viewer button bar, which provides easy access to all the viewer functions. These functions are also duplicated through the pull down menus if you do not want to use the button bar (the button bar can be removed by choosing BUTTON BAR in the EDIT menu). The first button is the OPEN FILE button, which allows you to open fax files within the module. The second button is the PRINT button, which will print the currently viewed fax to your active printer. These commands are duplicated in the FILE menu. The next three buttons allow you to change the view of the fax. The first is the full size button, which displays the fax at its actual size. Notice that since this is the view being used now, the button looks pressed in. Next to it is the FIT VERTICAL button, which makes the current page fit in the Fax Viewer Window vertically. The FIT HORIZONTAL button, located next to the Fit Vertical button, does the same thing only horizontally. Depending how the Fax Viewer window is sized, these last two options can dramatically change the view of the fax. These commands are duplicated in the VIEW menu. The next set of three buttons controls the view and movement of the fax within the Fax Viewer window. The first and second are the ZOOM IN and ZOOM OUT buttons, which will increase and decrease the magnification of the fax. The GRABBER HAND button will restore the pointer to the normal hand, which permits you to manually drag the fax around the window; the hand performs the same function as the scroll bars along the side of the window. Simply dragging the hand (clicking and holding the mouse button when the pointer looks like a hand) moves the fax. These commands are duplicated in the VIEW menu. The next set of four buttons is used to change pages in multiple page faxes. The first two in the set will display the PREVIOUS PAGE and NEXT PAGE of a fax document, respectively. The last two will leap to the FIRST PAGE and LAST PAGE in the fax. Note that these buttons will be dimmed for single page faxes. These commands are also duplicated in the VIEW menu. The next buttons control the image. The first is the FLIP HORIZONTAL button, followed by the FLIP VERTICAL button, which allow you to flip the fax image along both axes. These commands are very useful if the person sending the fax put the original sheet through their fax machine upside- down or backwards. The following button REVERSES the image - in other words it makes black text on a white sheet of paper look like white text on a black sheet of paper like a photo negative. These commands are accessible through the IMAGE menu. When you are through viewing a fax, choosing EXIT from the File menu will close the Fax Viewer window. Since the fax file itself does not get altered in any way by viewing, there is no command (nor need) to save the image. Printing faxes Faxes can be printed with any Windows compatible printer so printers successfully configured to print out files from other Windows programs will successfully print faxes with Quick Link II Fax. Printing faxes is a very simple process. From within the Quick Link II Fax main application or the Fax Viewer, pull down the FILE menu and choose PRINT. Choose FAX or TEXT FILE in the resulting PRINT DOCUMENT dialog box and click PRINT. Choose the fax file you want to print from the PRINT FILE dialog box by selecting the directory in the DIRECTORIES list box and double clicking on the file in the FILES list box (this step is skipped when printing from the fax viewer, which prints the currently viewed fax). The final steps to printing a fax are completed in the PRINT dialog box. It is here that you can select the printer you wish to print to by clicking the SETUP button, setting the PRINT QUALITY with the pull down menu, and selecting the range of pages to print with PAGE RANGE. The IMAGE SCALE will print full size 8 1/2" by 11" faxes at their original size; long faxes can be automatically scaled to fit on a single sheet of paper by choosing SCALE TO FIT PAGE LENGTH. (br/all-11/4/94)