Quick Link II Fax (250-3027B) Fax Manager Options Faxback Doc. # 3221 Clicking once on the minimized Fax Manager icon or clicking on the Control box on the upper left corner of the maximized Fax Manager window will pull down the Fax Manager Control menu. It is from this menu that the Fax Manager can be configured. FAX RECEIVING is a toggled option, which means that the Fax Manager's ability to receive faxes is enabled when this option has a checkmark next to it. This option is toggled by choosing it from the Control menu. When Fax Receiving is not checked, the Fax Manager has released the COM port and modem, so other modem programs can have access to your hardware. If you have an auto-dialer, for example, and it is not working while the Fax Manager is loaded, disable Fax Receiving. Clicking on the minimized Fax Manager with the RIGHT MOUSE BUTTON also toggles Fax Receiving. When disabled, the small phone on the icon will disappear. This command can also be set from the FAX menu within the Quick Link II Fax main application. Choosing MANUAL FAX RECEIVE forces the Fax Manager to pick up the phone line and start broadcasting "receive fax" tones, which will initiate a fax receive. This feature is useful for occasions where you are already speaking to someone on the telephone and they press the send button on their fax machine to send a fax. Many fax-back services will not work until the Manual Fax Receive command is used. This command can also be invoked from the FAX menu within the Quick Link II Fax main application. Not all modems support this option fully. The bottom option on the menu toggles between SHOW MODEM MONITOR and SHOW PERCENT BAR. The percent bar is a thermometer that fills as faxes are transmitted. While maximized, you can toggle between the two options by clicking on the thermometer or MODEM MONITOR with your cursor. Fax setup options The SEND FAX SETUP dialog box allows you to define standard information to be used during fax transmissions. The Send Fax Setup dialog box contains two sections; CONVERSION OPTIONS and CONTROL OPTIONS. File Conversion Options The File Conversion options define how a fax document will appear when it is transmitted to a remote fax only when the file is converted within Quick Link II Fax - most of these settings do not apply when converting faxes using the Print Driver. The first check box tells Quick Link II Fax to CENTER THE TEXT OR GRAPHIC on the fax page vertically when converting. The second option is to allow you to change between NORMAL RESOLUTION AND FINE/HIGH RESOLUTION fax modes. Normal is the default resolution when this option is not selected. With normal resolution, Quick Link II Fax doubles the scaling on the vertical axis to allow for the differing resolution between the computer graphics standards and fax standards. This scaling is not needed for fine/high resolution. At document conversion time, Quick Link II Fax will look to see which resolution has been selected and perform any scaling necessary. The next check box in this section, FULL PAGE TEXT/GRAPHICS, instructs Quick Link II Fax to force the page length specified in page layout, even if this results in blank space on a page. Otherwise, it will be the length of the text you are sending. The PAGE LAYOUT settings allow you to specify the page size and margin and tab settings when converting text files in the Quick Link II Fax main application. These options are used at fax conversion time. Control Options The second section of the Send Fax Setup dialog box provides fax transmission control options. The first check box, INCLUDE COVER PAGE, provides you with the option to include a cover page with each fax transmission. Failure to select this option means that you cannot send a cover page; therefore, the default is On. The DEDICATE CPU DURING SEND checkbox tells Quick Link II Fax to force the sending of fax transmissions to the foreground and in doing so dedicate your computer until the completion of the transmission. Any applications running in the foreground at the time a fax transmission occurs would be temporarily halted until the completion of the send. The default for this option is off. You may find that it is necessary to turn this option on if you are running disk access intensive applications in the foreground. The DELETE FAX FILES AFTER SEND check box instructs Quick Link II Fax to delete the .QFX file after successful transmission. This can save a good deal of disk space. The next two selections deal with Fax Manager. REMOVE FAX MANAGER AFTER SEND tells Quick Link II Fax to remove the Fax Manager from memory after sending a fax document. The second option instructs FAX MANAGER TO RUN MAXIMIZED. RTS/CTS FLOW CONTROL ON FAX SEND lets your fax/modem use its built in flow control during a fax transmission. If your fax modem does not support this type of flow control and you are unable to send faxes, uncheck this option. The default is on. The number of REDIAL ATTEMPTS field allows you to specify how many times to redial a busy fax machine before logging it as busy in the Send Fax Log. The REDIAL DELAY field specifies the number of seconds to wait before attempting to redial a busy fax machine. The MAXIMUM FAX BAUD rate menu instructs Quick Link II Fax what maximum speed to use when sending a fax. The OUT BOX button allows you to specify the directory into which Quick Link II Fax stores fax documents for sending during a schedule. The default directory is called \QL2FAXW directory. Clicking OK saves these settings and closes the dialog box, CANCEL will close the dialog box and ignore the new settings. Receive fax setup The Receive Fax Setup dialog box allows you to define standard information to be used during the receiving of fax transmission. The FAX ID string field allows you to specify your Fax ID. This string is limited to 19 characters in length. The Fax ID is an identifier to the remote fax machine or fax/modem, and often appears in the sending fax machine's status window. Common ID's include telephone numbers, names, and business names. Note that some older fax machines must sense a Fax ID in all uppercase letters. Fax Manager load options This section of Receive Fax Setup provides special control over the loading and unloading of the Fax Manager. The first option specifies that FAX MANAGER BE LOADED AT WINDOWS STARTUP time. The second option ENABLES THE FAX MANAGER TO RECEIVE FAXES. The final option instructs FAX MANAGER TO RUN MAXIMIZED. If the Fax Manager is not loaded and enabled you cannot receive an incoming fax. Receive Options These options tell the Fax Manager what actions to take when a fax is received. Checking BEEP ON RECEIVE will cause a beep to sound when a fax is received. The second option will DISPLAY A MESSAGE BOX when a fax is received. The DEDICATE CPU ON RECEIVE check box tells the Fax Manager to force the receiving of fax transmissions to the foreground and in doing so dedicate your computer until the completion of the transmission. Any applications running in the foreground at the time an incoming fax transmission occurs would be temporarily halted until the completion of the receive. The default for this option is off. The SPAWN QUICK LINK II FAX option instructs Fax Manager to automatically start Quick Link II Fax if it is not already running when a data call is detected. The final option instructs Fax Manager to AUTOMATICALLY PRINT A RECEIVED FAX to the printer selected after the receipt of an incoming fax. Clicking the SELECT button allows you to choose a printer. The IN BOX button allows you to change where your incoming fax messages will be saved. This setting defaults to the \INBOX subdirectory under the \QL2FAXW directory. The OK Button will accept the entries and remove the dialog box from the screen. The CANCEL button will disregard any changes and remove the dialog box. The HELP button will cause the Help Window to be displayed. Cover page setup The Cover Page Setup dialog box provides you with text boxes to be used for entering information about you and your company for the fax page headers and fax cover page. Each fax page sent with Quick Link II Fax (excluding the cover page) will include a page header with the Company name, date, time and page # of the fax, assuming that information has been entered in the COMPANY NAME text box. Quick Link II Fax will automatically create and send a cover page at the front of each fax transmission if the INCLUDE COVER PAGE option is checked on the Send Fax Setup dialog box. The COMPANY NAME is also placed at the top of the cover page and the FAX FROM name and Phone # shown on the cover page default to the entries in the FROM and FAX # text boxes. The VOICE contact number is also included on the cover page. If you wish to include a COVER PAGE GRAPHIC such as a company logo, enter its complete pathname or click the BROWSE button. A file selection box will appear asking you for the name of the graphic logo or image file. This file can be either a black and white TIF or PCX file or Monochrome Bitmap file (BMP) with a resolution no greater than 200 DPI. Once you select the file, the name will appear next to the the Cover Page Graphic field. When you press Ok, a conversion box will appear while the selected file is converted to a form usable as your cover page graphic. Once this is done, the graphic will be at the top of each cover page you fax out. Select the OK button to accept any changes and remove the dialog box. The Cancel button will disregard any changes and remove the dialog box from the screen. (br/all-11/4/94)