WP-2 Portable  (260-3930)      Calendar Issues         Faxback Doc. # 5592
Word Processor


The Calendar function lets you create, sort, update, and store a list of
events and special occasions.

You can store all of your engagements on a single list, or create
individualized lists, such as business appointments or social events.

Each time you create a new list of events, mycal.do is the filename
automatically assigned to the list. However, you can easily rename each list
of events. (See "Rename a List of Events.") For quicker reference, be sure to
select a filename that you will easily recognize.

When you perform the Calendar function, the list of events entitled "mycal.do"
is the only file you can load. If you want to access other lists of events,
use the Files function. (See "Rename a List of Events" for details.)

In this section, you can find additional information on using the Calendar
function.

ADD AN EVENT TO AN EXISTING LIST OF EVENTS

Move the cursor to the last item in the list of events. Then, follow the
instructions in "Calendar."

BACKSPACE

Press [Bksp] to erase the character immediately preceding the cursor position.
Press and hold this key to repeat the function and delete text preceding the
cursor. The text compresses as characters are deleted.

CALENDAR

The Calendar function allows you to keep track of your busy schedule.

1. Press [F2]-[0]. The Calendar screen appears. There are three headings
   (MO/DD/YY for the date, HH:MI for the time, and COMMENT for whatever
   information you choose to include about a given date and time), as well as
   status information (current cursor position, the amount of available memory
   in the WP-2, and the document name).

   Notice that the document is automatically assigned the name "mycal.do."
   Press any key to remove the headings and the status information from the
   screen.

2. Type a date that you want to remember. Be sure to use the mm/dd/yy format
   (two digits for the month, two for the day, and two for the year). For
   example, the date "April 3, 1990," would be 04/03/90.

NOTE: You can organize your list of events in chronological order (the order 
of occurrence) by using the Sort function. See "Sort" for more information.

3. Press [:]. Ten, press the space bar. If you want your columns to line up,
   you can press [Tab] to move to the next column. Depending on the tab
   settings, you might have to press [Tab] more than once to get to the
   desired tab position. To change settings, see "Format."

4. The first thing you must do when typing the time is to indicate a.m. or 
   p.m. Type a for morning (a.m.) or p for afternoon/evening (p.m.). Then,
   without pressing the space bar, type the time. Be sure to use the hh:mm 
   format (two digits for the hour and two digits for the minute). For 
   example, the time "7:30 p.m." would be p07:30.

5. Press [:]. Then, press the space bar or press [Tab] to move to the next
   column.

6. This third column can be used to list any extra information you want about
   each event. After you type the appropriate information, press [ENTER]. The
   cursor goes to the beginning of the next line where you can type the next
   date.

NOTE: Limit the information about each event to one line.

7. Press [F2]-[Bksp] to exit the list. The WP-2 returns to the text of the
   document you were in prior to initiating the Calendar function.

You can keep all of you scheduled activities and special occasions in one
list, but you might find it helpful to have some of these events in separate,
smaller lists. For example, if there are several events on your main list that
are related to one general category, such as social activities, make a new
file called "social.do". (To create a new file, see "Open a New File.") Then,
copy events. See "Cut" and "Paste" to move events.) The next time you need to
check your social calendar, you can simply view this file. (See "View a List
of Events.")

NOTE: The filename, mycal.do, is automatically assigned to each new calendar
list that you create. However, you can easily rename each list. (See "Rename a
List of Events.") For quicker reference, choose a filename that you can easily
recognize.

CHECK THE STATUS OF A FILE

To check the current status of a file, see "Status."

COPY

Use the Copy and Paste functions to duplicate dates and activities within a
list of events, or to copy dates and activities to another list of events, be
sure to enter the lists of events through the Files function rather than the
Calendar function.

1. Press [F1]-[9] (Select function) to highlight activities that you want to
   copy.

2. Press [F1]-[0] to perform the Copy function.

   The highlighting on the text disappears, but the selected text is now
   stored in a temporary file named "temp.inv."

3. To insert a copy of the selected activities within your current list of
   events, move the cursor to the position where you want this text to appear.
   Press [F1]-[=] to paste the text in place.

4. To copy the selected text to another list of events, first display that
   list of events. Then, move the cursor to the position where you want this
   text to appear. Press [F1]-[=] to paste the text in place.

NOTE: The highlighted text that was selected to be copied remains in the
temp.inv file until you copy or cut another section of text.

If you want to delete the temp.inv file without storing new text, simply
perform the Copy function without selecting any text. The message Do you
really want to clear cut & copy buffer? (Yes/No) appears. Press [Y] to clear
the buffer of [N] to leave it as is.

CORRECT AN ERROR

Press [Bksp] to erase the character immediately preceding the cursor position.
Press and hold this key to repeat the function and delete the text preceding
the cursor. The text compresses as characters are deleted.

Press [Shift]-[Bksp] to delete the character at the cursor position. Press and
hold this key combination to repeat the function and delete text following the
cursor. The text compresses as characters are deleted.

CUT

You can use Cut to delete selected activities. You can also use it with the
Paste function to move selected events to another location.

1. Press [F1]-[9] (Select function) and use the arrow keys to highlight the
   section of your document that you want to cut.

2. Press [F1]-[-] to perform the Cut function.

The highlighted text disappears and is stored in a temporary file named
"temp.inv".

NOTE: The highlighted text that was cut from the document remains in the
temp.inv file until you copy or cut another section of text.

If you want to delete the temp.inv file without storing new text, perform the
Copy function without selecting any text. The message Do you really want to
clear cut & copy buffer? (Yes/No) appears. Press [Y] to clear the buffer or
[N] to leave it as is.

If you accidentally delete a section of text by using the Cut function, you
can reinsert it by placing the cursor where you want the text to go. Then,
press [F1]-[=] to paste the text back in place.

DELETE AN ENTIRE LIST OF EVENTS

If all of the activities shown in a particular list of events have passed, you
can delete that calendar file.

NOTE: Be sure to exit your mycal.do calendar file before you proceed.

1. Press [F2]-[=]. The Files menu appears.

2. Highlight the device that contains the file that you want to delete. Press
   [ENTER]. A list of the files contained in that device is displayed.

NOTE: You can not use this method to delete from a cassette tape.

3. Highlight the calendar file that you want to delete. Press [F1]-[D].

4. The prompt Are you sure (Yes/No) appears. To delete the selected file,
   press [Y]. After the file is deleted, the WP-2 returns to the list of files
   which is now missing the filename you just deleted.

If you decide not to delete the selected file, press [N] to return to the list
of files in the specified device.

DELETE CALENDAR TEXT

Press [Shift]-[Bksp] to delete the character at the cursor position. Press and
hold this key combination to repeat the function and delete text following the
cursor. The text compresses as characters are deleted.

To delete larger portions of a list of events, see "Cut."

DISPLAY A LIST OF EVENTS

To look at one of your lists of events, see "View a List of Events."

DUPLICATE CALENDAR TEXT

To copy selected activities to another location within a list of events, or to
copy selected activities to another list of events, see "Copy."

EXIT

To exit the Calendar function, press [F2]-[Bksp]. The WP-2 returns to the text
file that you were in prior to initiating the Calendar function.

FIND

To locate a word or date within a list of events, use the Find function.

1. Move the cursor to the location in the list where you want the search to
   begin.

2. Press [F1]-[2]. The prompt String to be found: appears at the bottom of the
   screen.

3. Type the word, date, or sequence of characters that you want top find, up
   to 19 characters (including spaces).

4. Press [ENTER] to begin the Find function. The search begins at the cursor
   position and moves forward through the list of events.

Upper and lowercase distinctions are sometimes ignored. For example, if you
search for the word company (typed in all lowercase letters), the Find
function locates occurrences of COMPANY, Company, or company. However, if you
type the string to be found with initial capital letters or in all uppercase
letters, the WP-2 searches only for exact duplicates of the string as you
typed it.

If the search is successful, the specified text string is highlighted.

If the Find function cannot locate the specified text string, the message Not
found appears at the bottom of the screen. Press [Cncl] to remove this message
from the screen.

To find subsequent occurrences of the same text string, press [F1]-[2] again.
The same text string is still displayed in the String to be found: prompt.
Press [ENTER]. The next occurrence of the word is highlighted. If the text
string is not located, the message Not found appears at the bottom of the
screen. Press [Cncl] to remove this message from the screen.

Also, see "Quick Search" to find out how to do a quick search of a list of
events.

FORMAT

To set the format of a list of events, use the Format function.

Press [F1]-[4] to display the current format. This display shows linespacing,
margins, and tab settings. (If you decide not to make any format changes,
simply press [Cncl] to return to text.)

Follow these steps to make format changes in your list of events.

To change the linespacing for your list of events, press [down arrow] once.
Type the desired linespacing number. For example, if you want the document to
be doublespaced, press [2]. The cursor immediately moves back up to the format
line.

If you decide not to make any linespacing changes, press any of the arrow keys
to move the cursor back up to the format line.

* Tabs are indicated by the letter T. If you are satisfied with the tab
  settings, press [ENTER].

* If you want to clear a tab stop, use [left arrow] or [right arrow] to move
  the cursor to the tab setting that you want to clear. Press [-]. Repeat this
  step until all unnecessary tab stops have been cleared. If you are now
  satisfied with the tab settings, press [ENTER].

* If you want to set a new tab stop, use [left arrow] or [right arrow] to move
  the cursor to the position in the format line where you want to set the tab
  stop. Press [T]. Repeat this step until all desired tab stops have been set.
  When you are satisfied with the tab settings, press [ENTER].

To get on-screen help while using the Format function, press [F1]-[1]. A list
appears on the right side of the screen. The items in this list help you
recall how to change the linespacing and tab settings without referring back
to this topic in the manual again.

HIGHLIGHT TEXT

To highlight text, see "Select."

INS/OVR

When you create a new document, the WP-2 is in Insert mode. Anything that you
type is inserted at the cursor location. The text moves to the right to
accommodate the insertion.

To switch from Insert to Overtype mode, simply press [F2]-[\] again. This
Ins/Ovr function allows you to switch between Insert mode and Overtype mode.

You can determine which mode you are in by observing the shape of the cursor.
When the WP-2 is set to Insert mode, the cursor is a full block that is large
enough to cover the entire length of a character. When Overtype mode is
selected, the cursor is half as high and only covers the bottom portion of a
character.

INSERT TEXT

To insert text anywhere in a document, see "Ins/Ovr."

LOAD A LIST OF EVENTS

If a list of events was saved to another device and you are ready to load it
back into the WP-2's memory, see "Copy a Document" in the "File Issues"
section.

MERGE

To insert an entire list of events into the list of events currently being
edited, perform the merge function.

NOTE: Be sure to enter the calendar lists through the Files function rather
that the Calendar function.

1. Move the cursor to the position is one list of events where you want to
insert the other list of events.

2. Press [F2]-[=]. The Files menu appears.

3. Move the highlight bar over the calendar/event file you want to merge.
Press [F1]-[M]. The selected file is inserted at the position indicated by
the cursor in Step 1. The WP-2 returns to the text of your original list of
events.

MOVE TEXT

To move text within a list of events or to move text to another list of
events, see "Cut" and "Paste."

OPEN A NEW FILE

To store the document you are working on and open a new file:

1. Press [F2]-[=]. The Files menu appears.

2. Move the highlight bar over MEMORY.

3. Press [F1]-[N]. The document is saved to the WP-2's memory.

4. At the New File Name: prompt, type in the name of your new file and press
   [ENTER]. If the filename you typed in already exists, that file is loaded
   onto the screen. If not, a new file is created.'

OVERTYPE TEXT

To type over text, replacing characters as you type, see "Ins/Ovr."

PASTE

If the Cut or Copy function has stored selected activities in the temp.inv
file (see "Cut" or "Copy"), you can use Paste to insert these activities in
place within your current list of events or within another list of events.

1. Use the Cut or Copy function to store selected text.

2. Move the cursor to the position in your list of events where you want
   selected events to appear.

3. Press [F1]-[=] to perform the Paste function. The text is now in place.

If you want to paste the selected events within another list of events,
display that list. Move the cursor to the position in that document where you
want this text to appear. Press [F1]-[=] to paste the text in place.

NOTE: You can paste the selected text in more than one location because the
text remains in the buffer until you cut or copy another portion of text, of
until you deleted the temp.inv file.

PRINT A LIST OF EVENTS

To print a list of events, press [F2]-[0] to initiate the Calendar function.
Then, see "Print" in the "Print Issues" section for details on how to print.

QUICK SEARCH

To search quickly through a list of events to find a specific date, use the
Quick Search function. To use this function most effectively, first sort the
list chronologically. See "Sort."

1. Press [F2]-0]. The mycal.do list of events appears on the screen.

2. Press [F1]-[3]. The cursor moves to the first position in the file.

3. Type the first digit of the date to be found. The cursor moves to the first
   occurrence of that number. Note that only the first position of each line
   is searched. If none of the dates on the list begin with the number typed
   in this step, press [Cncl] to cancel the Quick Search function.

4. If the WP-2 finds the first digit in the date you are trying to find, type
   the second digit. Then type the rest of the date, using the standard date
   format for the Calendar function. If the date is in your list of events,
   the Quick Search function finds the first occurrence of it in the list.

5. Press [Cncl] to cancel or end the Quick Search function.

RENAME A LIST OF EVENTS

When you perform the Calendar function, the list of events entitled "mycal.do"
is the only file you can load. If you want one of your other lists of events
to appear instead when you initiate the Calendar function, rename the mycal.do
file. Then rename your other list of events as "mycal.do".

To rename this or any other file, follow these steps:

1. Press [F2]-[=]. The Files menu appears.

2. Move the highlight bar over the device name that contains the file you want
   to rename. Press [ENTER].

NOTE: You can not rename a file that is stored on cassette tape.

3. Move the highlight bar over the list of events that you want to rename.
   Press [F1]-[R].

4. At the New File Name: prompt, type in a new filename for the selected file.
   Then, press [ENTER]. The Files menu appears with the new filename
   displayed.

If you decide not to rename the selected file, press [Cncl] to return to the
list of files in the specified device.

REPLACE

You can replace characters by using standard editing procedures. See
"Ins/Ovr," "Cut," and "Paste" for other editing methods.

However, if you want the WP-2 to find a certain word or date and replace it
with another word or date, use the Replace function.

1. Move the cursor to the location in the list where you want the WP-2 to
   start replacing the text.

2. Press [F2]-[2]. Two prompts appear at the bottom of the screen.

3. At the prompt String to be found: type the word, date, or sequence of
   characters you want to find and replace, up to 19 characters (including
   spaces).

4. At the prompt String to replace with: type the word, date, or sequence of
   characters you want to use as replacement text, up to 19 characters
   (including spaces).

5. Press [ENTER] to begin the Replace function.

Upper and lowercase distinctions are sometimes ignored. For example, if you
search for the word company (typed in all lowercase letters), the Find
function locates occurrences of COMPANY, Company, or company. However, if you
type the string to be found with initial capital letters or in all uppercase
letters, the WP-2 searches only for exact duplicates of the string as you
typed it.

If the search is successful, the specified text string is highlighted within
the list of events where it was found. Then the prompt Replace this string?
(Yes/No/All) appears on the screen. If you want to replace this occurrence of
the text string, press [Y]. If you want to skip to the next occurrence of the
text string, press [N]. If you want to replace all occurrences of this text
string, press [A].

If the Replace function can not locate the specified text string, the message
Not found appears at the bottom of the screen. Press [Cncl] to remove this
message from the screen.

SAVE A LIST OF EVENTS

If you want to save (transfer and store) a list of events to another device
(other that the WP-2's memory), see "Copy a Document" in the "File Issues"
section.

NOTE: Be sure to enter the lists of events through the Files function rather
than the Calendar function.

SELECT

When you want to identify portions of text for deleting, moving, underlining,
and so on, use the Select option.

1. Move the cursor to the beginning of the text that you want to highlight.

2. Press [F1]-[9].

3. Use the arrow keys to highlight the desired text. (If you want to select
   text quickly, use any of the appropriate cursor movement key combinations
   discussed in the section "Using the Keyboard.")

4. Then perform the task you want (cut, copy, and so on).

SORT

The Sort function only works on calendar lists with the filename mycal.do. If
the list of events you want to sort has a different filename, change it back
to mycal.do (See "Rename a List of Events.") Follow these steps to sort a list
of events chronologically (in the order of occurrence):

1. Press [F2]-[0] to enter Calendar mode.

2. To sort only a portion of a list of events, highlight that portion, and
   then press [F2]-[3].

3. Otherwise, press [F2]-[3] to sort the entire list.

STATUS

If you want to check the status of a document, use the Status function.

1. Press [F2]-[1]. The Status display appears on the screen, showing the
column headings, the current cursor position (line and column), the amount of
available memory, and the document name. The Status display can not be edited.
If you need to change margins or tab settings, see "Format."

2. Press [Cncl] to return to the text.

VIEW A LIST OF EVENTS

To view (not edit) any of the event files stored on any of the devices listed
in the Files menu, follow this procedure.

NOTE: Be sure to exit you mycal.do calendar file before you proceed.

1. Press [F2]-[=]. The Files menu appears.

2. Move the highlight bar over the device name that contains the file you want
   to view. Press [ENTER]. A list of files contained in that device is
   displayed on the screen.

NOTE: You can not view files that are stored on cassette tape.

3. Move the highlight bar over the list of events you want to view. Press
   [F1]-[V]. The first seven lines of the list of events appear on the screen.

   If the file is longer than seven lines, the word MORE appears at the bottom
   of the screen. Press [ENTER] to view the next seven lines. Follow this
   procedure to view the entire list.

4. Press [Cncl] or [ENTER] to stop viewing and return to the Files menu.


(smm 08/04/93)