WP-2 Portable  (260-3930)     File Issues              Faxback Doc. # 5595
Word Processor


After creating a document, you can save (transfer and store) date by using the
Files function. You can save the data from the WP-2's memory to a diskette, a
RAM memory card, or a cassette tape. Each new document is stored in a file,
and each document title is a file name.

The Files function can also be used to load a document, stored in one of the
other data sources, back into the WP-2's memory.

You access the Files menu by pressing [F2]-[=]. The menu lists the various
data sources that can be used with the WP-2. Simply highlight the name of the
data source that you will be using.

You can store data in the WP-2's memory, but because there is limited memory
space available, we recommend using at least one more data source with you
WP-2. You can use cassette tapes to record data by connecting a cassette
recorder to your WP-2. You can use diskette to store data by connecting your
WP-2 to a disk drive. You can also increase memory space by installing a
memory card in your WP-2.

For more information about using another data source with your WP-2 and making
the necessary connections or installations, refer to the owner's manual of the
data source device that you will be using.

You can transmit and receive data from other computers over the telephone
lines. For more information, see the "Telcom Issues" section.

If you need on-screen help, press [F1]-[1] to use the Help function.

Read this section to find additional information on the Files function and all
of its different features.

ASCII FORMAT

ASCII is an abbreviation for American Standard Code for Information
Interchange. This standard defines the binary code many computers use to
represent characters, numbers, and symbols.

The WP-2 does not store documents in an ASCII format. To use a document on a
Tandy portable computer, convert it to ASCII before saving it to diskette.
(See "Copy a Document.") Or, if you want to send a file to other computers
using the Telcom function, you must likewise convert the file to ASCII. (See
the "Telcom Issues" section for details.)

NOTE: ASCII does not include wordprocessing codes, such as boldface,
underline, headers, footers, and so on. If you convert a document to ASCII,
the WP-2 removes these codes and all page setup parameters, and does not
restore them when you convert the file back into a non-ASCII format.

To convert a document to ASCII format:

1. Press [F2]-[=]. The Files menu appears.

2. Press [F1]-[A]. The prompt  Are you sure (Yes/No) appears.

3. To convert the document to ASCII, press [Y]. If you decide not to convert
   that file to ASCII, press [N] to return to the Files menu.

   After converting a file to ASCII, the WP-2 returns to the Files menu. Press
   [ENTER] to see the list of files stored in memory. The file name of the
   document you converted to ASCII has the extension ".DA", instead of ".DO"
   which denotes a document file. You can now save this ASCII file to diskette
   for use on a Tandy portable computer (see "Files Function") or transfer it
   to another computer using the Telcom function (see the "Telcom Issues"
   section.)

NOTE: To change the ASCII file back to a document file, at the Files menu
press [Cncl]. This returns you to the text of the document file.

Going directly into the text of an ASCII file automatically converts it back
to a non-ASCII format.

4. If you do not want to convert your ASCII file back to non-ASCII format,
   highlight another file name in the Files menu and press [ENTER] to open
   that file. Or, with MEMORY highlighted in the Files menu, open a new file
   by pressing [F1]-[N]. (See "Open a New File.")

COPY A DOCUMENT

To copy a document from one device (such as the WP-2's memory) to another
(such as diskette), use the Copy function. To copy from cassette tape to the
WP-2's memory, see "Copy from Tape to Memory."  Be sure to properly connect
the data device that you want to use.

1. Press [F2]-[=]. The Files menu appears.

2. Highlight the name of the data device that contains the document file that
   you want to copy. Then, press [ENTER].

   A list of files stored in that data device appears.

   Highlight the document that you want to copy. Then, press [F1]-[C].

   A list of all the data devices appears again.

4. To select the target device (the data device to which you want to copy the
   document), highlight the name of the data device that you want to use.
   Then, press [ENTER].

   The prompt New File Name:  and the current file name appear.

5. If you do not want to change the file name, simply press [ENTER].

   If you want to change the file name of your document as it copies to the
   target device, type the new name next to the New File Name:  prompt. Then,
   press [ENTER].

6. If the target device contains a file with the same name, the WP-2 prompts
   FILE EXISTS--Overwrite? (Yes/No). To overwrite the existing file with the
   file you are copying, press [Y]. When the Copy function completes, the WP-2
   returns to the Files menu.

   If you do not want to overwrite the existing file with the file you are
   trying to copy, press [N]. You can rename the file stored on the target
   device (see "Rename a Document") or change the name of the document you are
   trying to copy, as indicated in Step 5.

NOTE: The  FILE EXISTS prompt does not appear when the target source is TAPE.

If you do not connect the target device to your WP-2, the message I/O Error
appears, except when the target device is TAPE. If you select TAPE but do not
connect a cassette recorder, the Wordprocessor functions as though it is
copying the file (displaying Working). The WP-2 does not respond to any keys
until it finishes this copying process.

COPY ALL DOCUMENTS

You can use the Copy function to copy all documents in one data source to
another device. Be sure to connect the data device to the WP-2.

1. Press [F2]-[=]. The Files menu appears.

2. Highlight the name of the data source that contains the files that you
   want to copy. Then, press [ENTER].

   A list of the files contained in that data source appears.

3. Press [F1]-[8]. A list of all the data sources appears again.

4. To select that target device (the data source to which you want to copy the
   files), highlight the desired data device. Then, press [ENTER].

   When the copy function completes, the WP-2 returns to the Files menu.

If you do not connect the target device to your WP-2, the message I/O Error
appears, except when the target device is TAPE. If you select TAPE but do not
connect a cassette recorder, the Wordprocessor functions as though it is
copying the file (displaying Working). The WP-2 does not respond to any keys
until this copying process finishes.

COPY FROM TAPE TO MEMORY

To copy a document from cassette tape, the target device must be MEMORY. Be
sure that your cassette recorder is properly connected to the WP-2 and is set
to the play mode.

1. Press [F2]-[=]. The Files menu appears.

2. Highlight TAPE. Then, press [F1]-[C].

3. At the Enter Name of Tape File:  prompt, type in the name of the file that
   you want to copy. Then, press [ENTER].

NOTE: If you do not remember the name of the file you want to copy, simply
press [ENTER] and the first file that the WP-2 finds on the tape will be
copied.

4. If you entered a name in Step 3, the New File Name: prompt is followed by
   that name. If you want to use the same file name when the file is
   transferred to the WP-2's memory, simply press [ENTER]. If you want to
   change the file name, or if no file name is displayed, type a new file name
   and press [ENTER].

   The tape begins to play, and the display shows Find xxxx until the WP-2
   finds the file that you specified. When that file is found on the tape, it
   is copied to the WP-2's memory.

   When the Copy function is completed, the WP-2 returns to the Files menu.

DELETE A DOCUMENT FILE

To delete a file:

1. Press [F2]-[=]. The Files menu appears.

NOTE: The current document and the temp.inv file can not be deleted.

2. Highlight the name of the data device that contains the file you want to
   delete. Then, press [ENTER].

   A list of the files stored in that data device is displayed on the screen.

NOTE: You can not delete a file stored on cassette tape by using this method.
also, the current document (the file you were in before pressing [F2]-[=]) and
the temp.inv file can not be deleted.

3. Highlight the document file that you want to delete. then, press [F1]-[D].

4. The prompt Are you sure (Yes/No) appears on the screen. To delete the
   selected file, press [Y]. The WP-2 returns to the list of files, but
   excludes the file that you just deleted.

   If you decide not to delete the selected file, press [N].

   To delete the temp.inv without storing new text into this file, simply
   perform the Copy function ([F1]-[0]) without selecting any text. The
   message Do you really want to clear cut & copy buffer? (Yes/No) appears.
   Press [Y] to clear the buffer or [N] to leave it as is.

FILES FUNCTION

After creating a document, you might want to save it for future reference. Use
the Files function to save (transferring and storing) documents to other data
devices (such as diskette or tape). You can also use the Files function to
load a document, stored in another data device, back into the WP-2's memory.
Each new document you save will be stored in a file, and each document title
will be called a file name.

1. Be sure to properly connect the data device to the WP-2. (Refer to that
   device's owners manual for instructions on this type of connection.)

   Press [F2]-[=]. The Files menu appears, listing the various data devices
   that you can use with the Files function. These data devices include the
   WP-2's memory, a RAM disk (optional internal 32K RAM chip), a memory card,
   a diskette (disk drive), and tape (cassette recorder).

NOTES:

* Your WP-2 has a limited memory capacity, so you might want to add at least
  one extra data device for additional storage space. (If you do not connect
  or install an extra data source device, you can only use the WP-2's memory
  to store data.) For more information about these options, refer to the
  section, "A Practical Guide."

* If you use a memory card or a diskette, you must format these data sources
  before you save a file to them. See "Format a Data Device" for details. (You
  do not need to format a RAM disk, but to clear all the files on the disk
  quickly, follow the procedure for formatting a data device.)

1. Highlight the name of the desired data device. Then, press [ENTER].

   The files contained in that data device are listed on the screen. The
   number of characters free (available space on that device) is displayed in
   the lower right corner. (If you select TAPE, the number of characters free
   is not shown.)

NOTE: If you want on-screen help, press [F1]-[1]. The Help menu displays all
of the options available in the Files function. If you decide not to select an
option through the Help menu, simply press [Cncl] to return to the Files menu.

2. Proceed with the Files function according to the option that you selected.
   Refer to the various options listed alphabetically in this section for more
   information.

FORMAT A DATA DEVICE

If you are using a memory card or a diskette, these data devices need to be
formatted before you transfer a file to any of them.

1. Press [F2]-[=]. The Files menu appears.

2. Highlight the data device name that you want to format. Then, press
   [F1]-[F].

3. The prompt Are you sure (Yes/No) appears. If you want to format the
   selected data device, press [Y]. The WP-2 returns to the Files menu when
   formatting completes.

If you decide not to format the data source, press [N] to return to the Files
menu.

NOTE: Formatting a data source erases all of its previously stored files.
Check the list of file names stored in that data source before you use the
Format function. This way you will be sure not to accidentally erase any files
that you intended to keep.

HELP

If you want on-screen help for the Files function:

1. Press [F2]-[=]. The Files menu appears.

2. Press [F1]-[1]. The Help menu displays all of the options available in the
   Files function.

3. Highlight the desired option, then press [ENTER]. Or, press the key
   combination listed to the left of the desired option, and the WP-2
   automatically moves to the next screen for that option.

   If you decide not to select a option through the Help menu, simply press
   [Cncl] to return to the Files menu.

Proceed with the Files function according to the option that you want to use.
(See the various options listed alphabetically in this section for more
information.)

INSERT A DOCUMENT INTO ANOTHER DOCUMENT

To insert a document into the file currently being edited, see "Merge."

LOAD A FILE

To load a document from another data device, such as a diskette or cassette
tape, to the memory of the WP-2, see "Copy a Document."

To save the current document to a data device (other than the WP-2's memory)
and load another file from that same device, see "Swap the Displayed Document
and an Existing Document."

LOAD A USER'S DICTIONARY FILE

If you have saved the user's dictionary file to another data device, use the
Files function to load that data back into the Wordprocessor's memory. Be sure
that the data device that you want to use is properly connected to the WP-2.

1. Press [F2]-[=]]. The Files menu appears.

2. Highlight the name of the data device that contains the user's dictionary
   that you want to load. Press [ENTER].

3. The file names on the selected device are listed on the screen. Move the
   highlight bar over the name of the user's dictionary that you want to load.
   Then, press [F1]-[L]. The file is loaded into a special dictionary memory
   in the WP-2 to be accessed by the Spellword and Spelldoc function.

MERGE

To insert an entire document into the file currently being edited, use the
Merge function. Be sure the data device that you want to use is properly
connected to the WP-2.

1. Move the cursor to the position in the document where you want to insert
   the other file.

2. Press [F2]-[=]. The Files menu appears.

3. Highlight the name of the data device that contains the file you want to
   merge. Then, press [ENTER]. A list of the files contained in that data
   device is displayed.

NOTE: You can not merge a file that is stored on cassette tape.

4. Highlight the file name of the document that you want to merge with the
   document you were working on. Then, press [F1]-[M]. The selected document
   is inserted at the position indicated by the cursor in Step 1.

OPEN A NEW FILE

To store the document that you are currently working on and open a new file:

1. Press [F2]-[=]. The Files menu appears.

2. Highlight MEMORY. (Do not select any of the other data devices as the
   target device for this option.)

3. Press [F1]-[N]. The current document is saved to the WP-2's memory.

4. At the New File Name: prompt, type in the name of your new file and press
   [ENTER]. If the file name you typed in already exists, that file is loaded
   onto the screen. If not, a new file is created.

RENAME A DOCUMENT

To rename any of your documents:

1. Press [F2]-[=]. The Files menu appears.

2. Highlight the name of the data device that contains the file you want to
   rename. Then, press [ENTER]. A list of the files contained in that data
   device is displayed.

NOTE: You can not rename a file that is stored on cassette tape.

3. Highlight the file name of the document that you want to rename. Then,
   press [F1]-[R].

4. If you decide not to rename the selected file, press [Cncl] to return to
   the list of files in the specified data source. Otherwise, at the New File
   Name: prompt, type in a new name for the selected file. Then, press
   [ENTER].

After the file name is changed, the WP-2 returns to the list of files which
now displays the new file name in place of the old file name.

RUN A FILE STORED IN MEMORY

To run a file stored in the WP-2's memory:

1. Press [F2]-[=]. The Files menu appears.

2. Highlight the file name of the document you want to run.

3. Press [F2]-[7].

NOTE: If the file you select is not a program file, the error message Not
program file  appears. If this happens, simply select another file and try the
Run function again.

SAVE A FILE

To save a document from the WP-2's memory to another data source, such as a
cassette tape or diskette, see "Copy a Document."

SAVE THE USER'S DICTIONARY FILE

For brief information about connecting optional devices, such as a cassette
recorder or a disk drive, see "Adding Options" in the section "A Practical
Guide." To save the user's dictionary file from the WP-2's dictionary memory
to a storage device:

1. Press [F2]-[=]. The Files menu appears.

2. Highlight MEMORY. Press [F1]-[W].

3. At the FILE NAME: prompt, type in the name for your user's dictionary.
   Press [ENTER]. The user's dictionary is saved to the WP-2's memory.

   The WP-2 returns to the Files menu. Press [ENTER]. A list of the files
   contained in memory is displayed.

5. To copy the user's dictionary file to another device, highlight the file
   name of the user's dictionary that you want to copy. Then, press [F1]-[C].
   A list of all the devices is displayed.

6. To select the target device (the device to which you want to copy the
   document), highlight the name of the desired device. Then, press [ENTER].
   The prompt New File Name: and the current name of the file appear.

7. If you do not want to change the name of the file, simply press [ENTER].

   If you want to change the name of your user's dictionary as it appears on
   the target device, simply type in the new name next to the New File Name:
   prompt. Then, press [ENTER].

   If the target device contains a file with the same name, the WP-2 prompts
   FILE EXISTS Overwrite? (Yes/No). To overwrite the existing file with the
   file with the file you are trying to copy, press [Y].  When the Copy
   function completes, the WP-2 returns to the Files menu.

   If you do not want to overwrite the existing file with the file you are
   copying, press [N]. You can rename the file stored on the target device
   (see "Rename a Document") or change the name of the user's dictionary file
   you are copying, as indicated in Step 7.

NOTE: The FILE EXISTS prompt does not appear when the target device is TAPE.

If you type documents related to a variety or topics, you might want to
prepare more than one user's dictionary. For example, some documents you write
might pertain to business matters, some could be letters to your children, and
others could be science fiction stories that you write for fun. It could be
helpful to have a user's dictionary devoted specifically to each topic. Then,
you could load the most relevant user's dictionary as your working dictionary
when you work on a particular document.

If you decide to use more than one user's dictionary, for quick reference,
give each user's dictionary an name that is easy to recognize.

To load a user's dictionary from another device, see "Load a User's Dictionary
File."

STORE THE DOCUMENT ON THE SCREEN AND OPEN A NEW FILE

If you want to store the document you are currently working on and create a
new file, see "Open a New File."

SWAP THE DISPLAYED DOCUMENT AND IN EXISTING DOCUMENT

You can save the current document to a data device (other than the WP-2's
memory) and load another file from that same device. Be sure the data device
that you want to use is properly connected to the WP-2.

1. Press [F2]-[=]. The Files menu appears.

2. Highlight the name of the data device that contains the file you want to
   swap with the current document. Press [ENTER]. A list of the files
   contained in the data device is displayed.

NOTE: You cannot swap with the files stored on cassette tape.

3. Highlight the file name of the document that you want to load. Then, press
   [F1]-[S]. If there is adequate space in memory and on the target device to
   allow for the swap, the document you selected appears.

If the file name you selected as the file to swap with already exists in the
WP-2's memory, or if the target device contains a file with the same name as
the current file in the WP-2, the error message Filename already exists
appears. If this happens, follow the procedures in the section "Rename a
Document." Then, try the swap function again.

VIEW A DOCUMENT

To view (not edit) any of the files stored on any of the data devices listed
in the Files menu:

1. Press [F2]-[=]. The Files menu appears.

2. Highlight the name of the data source that contains the file you want to
   view. Then, press [ENTER]. A list of the files contained in that data
   device is displayed.

NOTE: You can not view files stored on cassette tape.

3. Highlight the file name of the document you want to view. Then, press
   [F1]-[V].

4. The first seven lines of the document appear on the screen. If the file is
   longer than seven lines, the word MORE appears at the bottom of the screen.
   Press [ENTER] to view the next seven lines. Continue this process to view
   the entire document.

Press [Cncl] or [ENTER] when you have finished viewing the document. The WP-2
returns to the Files menu.


(smm 08/04/93)