EC-344 (650-0861A) Operation Faxback Doc. # 7572 USING THE DATE AND TIME To view the date and time, simply press CLOCK SIGNAL. USING THE DAILY ALARM You can set an alarm to sound at a set time of day. When you turn on the daily alarm, ALARM SYMBOL appears on the display and a tone sounds at the set time for 30 seconds. To silence the alarm sooner, press any key. Note: Because pressing any key will turn off the alarm, the alarm might not sound if you are entering information at the alarm time. Setting the Daily Alarm Follow these steps to set the daily alarm. 1. Press CLOCK SYMBOL 2. Press ALARM SYMBOL. ALARM and the current alarm time appear. 3. Press ENTER so ENTER appears on the lower left corner of the display and the first hour digit flashes. Note: If you make a mistake, press VIEW to move forward or ERASE to move backward to the digit that you want to change. Then keynote the correct digit. 4. Press AM/PM to set the alarm time to A (AM) or P (PM). 5. Press ENTER to store the alarm time. ALARM SYMBOL appears on the display. Note: If the information you enter is invalid (for example, you enter 15 for the hour), the previous alarm time is displayed after you press ENTER. 6. Press CLOCK SYMBOL as necessary to return to the current date and time display. Turning the Daily Alarm On and Off 1. Press CLOCK SYMBOL. The current date and time appear. 2. Press ALARM SYMBOL twice to turn the alarm on or off. Signal appears on the display's left side to indicate that the ALARM is on. Note: Turning the daily alarm on or off does not affect the schedule alarm. USING THE DIRECTORY The display shows 12 characters. Each record in the directory has two parts, an upper line and a lower line. In the upper line you can enter a name of up to 36 characters. In the lower line, you can enter a number of up to 12 digits, including spaces (see "Calculating Storage Space" to figure the amount of storage required). Entering a Directory Record 1. Press ROLODEX SYMBOL. CONTACTS, NAME?, and the remaining storage space appear on the display. 2. Press ENTER so ENTER appears in the lower left corner of the display. 3. Enter the person's or company's name. Note: Press SPACE to enter a space. Press ERASE to erase the last character entered. 4. Press DOWN ARROW. The cursor moves to the second line. 5. Enter the telephone number Note: Press SPACE to enter a space. Press B to enter a dash (this only works when you are entering a second line phone number). Press ERASE to erase the last character entered. 6. Press ENTER to store the record. Notes: If no storage space is available or if the available storage space is not enough for the record you have entered, FULL appears on the display (see "Calculating Storage Space"). Delete outdated directory records or schedule alarms to free additional space (see "Deleting a Directory Record " or "Deleting a Schedule Alarm"). Recalling a Directory Record The directory records are stored in alphabetical order based on the first eight characters. After the first eight characters, the records are stored in the order in which they were entered. 1. Press CHAIR LIKE SIGNAL. 2. Enter the first character of the record you want to find. The first matching record appears. 3. To recall other records, repeat Step 2 or press DOWN ARROW to scroll forward, UP ARROW to scroll backward. Note: When RIGHT ARROW appears on the left side of the desired record, it means there are more characters to the right of the last displayed character. Press VIEW to scroll the display one character to the right, or press and hold down VIEW to scroll continuously. Editing a Directory Record 1. Recall the record you want to edit (see "Recalling a Directory Record"). Note: If the character you want to edit on the upper line is not displayed, press VIEW to scroll the display one character to the right, or Press and hold down VIEW to scroll continuously, until the character you want to edit is the last character in the line. 2. Press ERASE. ENTER appears in the lower left corner of the display and a flashing cursor erases the last character on the first line. If you press ERASE again, the cursor moves one character to the left and erases that character. Continue to press ERASE until the flashing cursor erases all the unwanted letters. Note: If RIGHT ARROW appears on the left side of the display when you begin to erase characters, any text to the right of the first erased character remains in storage. 3. Enter the correct characters. 4. If necessary, press DOWN ARROW to move the flashing cursor to the end of the second part of the record. Then, repeat Steps 2 and 3. 5. Press ENTER to store the correct information. Deleting a Directory Record Follow these steps to delete a directory record. 1. Recall the record you want to delete (see "Recalling a Directory Record"). 2. Press and hold down ERASE until DELETE? Y/N appears. 3. If you are sure, press Y. The entire directory record is deleted and memory increases by an amount equal to the size of the record deleted. Otherwise, press N. The directory record remains. USING THE SCHEDULE ALARMS Schedule alarms keep you in control of your busy schedule by reminding you of meetings and other important events. For each alarm, you can enter an upper line ALARM message of up to 36 characters (see "Calculating Storage Space" to figure the amount of storage required). Note: All lower line alarm-time entries use 8 storage locations per schedule alarm. At the set alarm time, the alarm sounds for 30 seconds and the corresponding message appears on the display. To silence the alarm, press any key. Notes: Since pressing any key turns off the alarm, it might not sound (nor the alarm message appear on the display) if you are entering information when a schedule alarm time is reached. If the ALARM sounds and the alarm message displays while you are entering information, the information you entered might not be stored. If your EC-344 is locked when the schedule alarm time is reached, the alarm sounds but the alarm message does not appear. To display the alarm message, you must enter the security code (see "Using the Security Code"). Entering a Schedule Alarm Follow these steps to enter a schedule alarm. 1. Press CALENDAR SYMBOL. 2. Press ENTER so ENTER appears in the lower left corner of the display. 3. Enter the message you want to be displayed when the schedule alarm sounds. Note: Press SPACE to enter a space. Press ERASE to erase the last character entered. 4. Press DOWN ARROW. The display shows the current date and time and the first month digit flashes. 5. Enter the schedule alarm date and time. Note: If you make a mistake, press VIEW to move forward or ERASE to move backward to the digit that you want to change. Then enter the correct digit. 6. Press AM/PM to set the schedule time to A (AM) or P (PM). 7. Press ENTER to store the alarm message and schedule alarm date and time. Notes: If no storage space is available, or if the available storage SPACE is not enough for the schedule alarm you have entered, FULL appears on the display (see "Calculating Storage Space"). Delete outdated directory records or schedule alarms to free additional space (see "Deleting a Directory Record: or "Deleting a Schedule Alarm"). Recalling a Schedule Alarm Schedule alarms are stored in chronological order. Follow these steps to recall a schedule alarm. 1. Press CALENDAR SYMBOL. SCHEDULE? and the amount of storage space currently available appears on the display. 2. Press DOWN ARROW. The earliest schedule alarm appears. 3. To recall other schedule alarms, repeatedly Press DOWN ARROW to scroll forward or UP ARROW to scroll backward. Note: When RIGHT ARROW appears on the left side of the desired record, it means there are more characters to the right of the last displayed character. Press VIEW to scroll the display one character to the right, or press and hold down VIEW to scroll continuously. Editing a Schedule Alarm 1. Recall the schedule Alarm you want to edit (see "Recalling a Schedule Alarm"). Note: If the character you want to edit on the upper line is not displayed, press VIEW to scroll the display one character to the right, or press and hold down VIEW to scroll continuously, until the character you want to edit is the last character in the line. 2. Press ERASE. ENTER appears on the lower left corner of the display and a flashing cursor erases the last character displayed on the first line. If you want to erase more characters to the left, press ERASE again. The cursor moves one character to the left and erases that character. Continue to Press ERASE until the flashing cursor erases all the unwanted letters toward the left. Note: If RIGHT ARROW appears on the left side of the display when you begin to erase characters, all text to the right of the first erased character remains in storage. 3. Enter the correct message date. If you do not want to change the date and time after you enter the correct message, go to Step 6. 4. To change the date and time, press DOWN ARROW. The first month digit flashes on the display. 5. Press VIEW to move forward or ERASE to move backward to the digit you want to change. Then ENTER the correct date and time. 6. Press ENTER to store the correct schedule alarm. Deleting a Schedule Alarm 1. Recall the schedule alarm you want to delete (see "Recalling a Schedule Alarm"). 2. Press and hold down ERASE until DELETE? Y/N appears. 3. If you are sure, press Y. The schedule ALARM and message are deleted and memory increases by an amount equal to the size of the alarm deleted. Otherwise, press N. The Alarm remains. USING THE CALCULATOR Press CALCULATOR KEY to use the calculator. Press the keys in the order they appear in the arithmetic operation. For example: If You press You see 3+4= 7. 8x3-4= 20. 6 DIVISION KEY 3 + 2 = 4. Notes: Apostrophes are used like commas to indicate thousands. The calculator uses a floating decimal point. The decimal point always shows, even when the displayed number does not contain numbers after the decimal point. If the result of a calculation has more than 12 digits, or if you try to divide by 0, E (error) appears. To clear the error, press CALCULATOR KEY. CONVERTING CURRENCY You can convert from one currency to another preset currency, or vice versa - a useful feature in bargaining prices when traveling abroad. Setting the Exchange Rate 1. Press CALCULATOR KEY. CALC and 0. appear on the display. 2. Enter the amount of the secondary currency that is equal to 1 unit of the primary currency. Example: If the secondary currency amount of 2.50 is equal to the primary currency of $1.00 then you enter this exchange rate 2.5 Note: To correct an error, press CALCULATOR KEY and enter the correct exchange rate. 3. Press $ XCHANGE to store the exchange rate. Converting From the Primary Currency 1. Press CALCULATOR KEY. CALC and 0. appear on the display. 2. Enter the amount of the primary currency. Note: To correct an error, press CALCULATOR and enter the correct exchange amount. 3. Press DOWN KEY. The display shows the amount in the secondary currency. Note: To correct an error, press CALCULATOR and enter the correct exchange amount. Example: Use the following example chart to set and convert from primary to secondary currencies. Enter Amount Enter Function Result 2.50 $XCHNGE 25.00 DOWN ARROW 62.50 150.00 DOWN ARROW 375.00 6.75 $XCHANGE 25.00 DOWN ARROW 168.75 150.00 DOWN ARROW 1,012.50 14.85 $XCHNGE 25.00 DOWN ARROW 371.25 150.00 DOWN ARROW 2,227.50 Converting To the Primary Currency 1. Press CALCULATOR KEY. CALC and 0. appear on the display. 2. Enter the amount of the secondary currency. Note: To correct an error, press CALCULATOR KEY and enter the correct exchange amount. 3. Press UP ARROW. The display shows the amount in the primary currency. Example: Use the following example chart to set and convert from secondary to primary currencies. Enter Amount Enter Function Result 2.50 $XCHNGE 25.00 UP ARROW 10.00 150.00 UP ARROW 60.00 6.75 XCHNG 25.00 UP ARROW 3.70 150.00 UP ARROW 22.22 14.85 $XCHNGE 25.00 UP ARROW 1.68 150.00 UP ARROW 10.10 CALCULATING STORAGE SPACE The total storage capacity for the EC-344 is 1392 memory locations. To display the remaining available storage space, press ROLODEX SYMBOL OR CALCULATOR SYMBOL. The amount of storage still available appears on the display. Take the number above the last character of the name (upper line) you want to enter and add it to the number below the last digit of the number (lower line) you want to enter. (In the example, 23 + 12 = 35 memory locations) To calculate the remaining storage space, subtract the above result from the amount of currently available memory. (1392 - 35 = 1357) The result gives you the remaining available storage space. Use the following charts to calculate storage space when the upper line contains from 13 to 36 characters. (br/all-9/15/94)